Single Organizing Idea Ltd.
15th October 2020
We understand that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits our site singleorganizingidea.org (“our site”) and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and our obligations under the law.
In this Policy the following terms shall have the following meanings:
“Account” means an account required to access and/or use certain areas and features of our site;
“Cookie” means a small text file placed on your computer or device by our site when you visit certain parts of our site and/or when you use certain features of our site. Details of the cookies used by our site are set out in Section 11, below;]
“our site” means this website, www.singleorganizingidea.org;
“UK and EU Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended in 2004, 2011 and 2015; and]
“we”, “us”, “our” means Single Organizing Idea Ltd., a limited company registered in England & Wales under company number 12718934, whose registered address is Westwood Lodge, Tindon End, Saffron Walden, Essex CB10 2XT United Kingdom and whose main trading address is 12 Hammersmith Grove, Hammersmith, London, W6 7AP, United Kingdom.
We may collect and process the following data about you:
Information that you provide by filling in forms on our site, including information provided at the time of subscribing to our service, posting of any material or requesting further services. If you contact us, we may keep a record of that correspondence.
Details of transactions you carry out through our site and of the fulfilment of your orders.
Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data as required for our own billing purposes or otherwise and the resources that you access.
We may ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
We may also ask you for information when you enter a competition or promotion sponsored by us.
All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR). For more details on security see Section 5, below.
We use your data to provide the best possible products and services to you. This includes:
In some cases, the collection of data may be a statutory or contractual requirement, and we will be limited in the products and services we can provide you without your consent for us to be able to use such data.
With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email and/or telephone and/or text message and/or post with information, news and offers on our products and/or services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended in 2004, 2011 and 2015.
Advertisers whose content appears on our site may engage in what is known as “behavioural advertising” – advertising which is tailored to your preferences, based on your activity. Your activity is monitored using cookies, as detailed below in Section 11. You can control and limit your data used in this way by adjusting your web browser’s privacy settings. Please note that we do not control the activities of such advertisers, nor the information they collect and use. Limiting the use of your data in this way will not remove the advertising, but it will make it less relevant to your interests and activities on our site.
Under the GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting
We only keep your data for as long as we need to in order to use it as described above in Section 4, and/or for as long as we have your permission to keep it. In any event, we will conduct an annual review to ascertain whether we need to keep your data. Your data will be deleted if we no longer need it in accordance with the terms of our Data Retention Policy. Our Data Retention Policies are:
Data security is of great importance to us, and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through our site. Access to your data is only available to us - no other third parties have access to your data.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Notwithstanding the security measures that we take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to us data via the internet.
We may share your data with other companies in our group. This includes our subsidiaries and/or our holding company and its subsidiaries.
We may contract with third parties to supply products and services to you on our behalf. These may include payment processing, delivery of goods, online surveys, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law. We currently do no contract to share your data with any third-party companies.
We may compile statistics about the use of our site including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifiable information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.
In certain circumstances we may be legally required to share certain data held by us, which may include your personal information, for example, where we are involved in legal proceedings, where we are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of us.
In the event that any of your data is to be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will not, however, be given the choice to have your data deleted or withheld from the new owner or controller.
When you submit information via our site, you may be given options to restrict our use of your data. We aim to give you strong controls on our use of your data (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details and/or by managing your Account).
You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.
You may access certain areas of our site without providing any data at all. However, to use all features and functions available on our site you may be required to submit or allow for the collection of certain data.
You may withdraw your consent for us to use your personal data as set out in Section 4 at any time by contacting us using the details set out in Section 14, and we will delete your data from our systems. However, you acknowledge this may limit our ability to provide the best possible products and services to you.
You have the legal right to ask for a copy of any of your personal data held by us (where such data is held). Please contact us for more details at firstname.lastname@example.org, or using the contact details below in Section 13.
Our site may place and access certain first party cookies on your computer or device.
11.2 By using our site you may also receive certain third party cookies on your computer or device. Third party cookies are those placed by websites, services, and/or parties other than us. We use third party cookies on our site for advertising services and marketing services. For more details, please refer to Section 4 and to Section 11.6 below. These cookies are not integral to the functioning of our site.
11.3 All cookies used by and on our site are used in accordance with current English and EU Cookie Law.
11.4 Before any cookies are placed on your computer or device, subject to this section you will be shown a pop-up, message bar requesting your consent to set those cookies. By giving your consent to the placing of cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of cookies; however certain features of our site may not function fully or as intended. You will be given the opportunity to allow only first party cookies and block third party cookies.
11.5 Certain features of our site depend on cookies to function. UK and EU Cookie Law deems these cookies to be “strictly necessary”. These cookies are shown below in Section 11.6. Your consent will not be sought to place these cookies. You may still block these cookies by changing your Internet browser’s settings as detailed below in Section 11.9, but please be aware that our site may not work as intended if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
11.6 Our site uses analytics services provided by Google Analytics and Infusionsoft Inc. website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how people use our site. This, in turn, enables us to improve our site and the products and services offered through it.
11.7 You do not have to allow us to use these cookies, as detailed below, however whilst our use of them does not pose any risk to your privacy or your safe use of our site, it does enable us to continually improve our site, making it a better and more useful experience for you.
11.9 You can choose to enable or disable cookies in your Internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
11.10 You can choose to delete cookies at any time however you may lose any information that enables you to access our site more quickly and efficiently including, but not limited to, login and personalisation settings.
11.11 It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
Under the GDPR, you have the right to:
13.1 In the event that we use personal data for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on you, you have the right to challenge to such decisions under the GDPR, requesting human intervention, expressing their own point of view, and obtaining an explanation of the decision from us.
13.2 The right described in Section 13.1 does not apply in the following circumstances:
13.3 Where we use your personal data for profiling purposes, the following shall apply:
13.4 We currently make the following automated decisions:
13.5 We currently profile your personal data for the following purposes:
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